Administrative Summer Staff Positions

Administrative positions are available with the following programs:

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ADMINISTRATIVE STAFF POSITIONS

Site Director

Academic Dean

Residential Dean

Office Manager

Program Assistant

Training & Compensation, Commitment & Expectations

Application & Hiring Process

Site Director
The Site Director provides overall leadership and manages the day-to-day operations of the site. Site Directors work with other site administrators, instructors, teaching assistants, resident assistants, parents, students, host institution representatives, and various advisory contacts (year-round program staff, human resources, legal counsel, risk management, etc.). Site Directors are expected to maintain high visibility on campus, attending all major events, meeting daily with staff and students, and attending to administrative tasks on and off campus. Site Directors should be visible, available, and approachable leaders and members of the program community. Site Directors should have experience with educational leadership, teaching, and/or residential life, as well as a background in service-learning and a demonstrated commitment to the mission of the program. Site Directors should also have outstanding communication, organizational, and supervisory skills. Site Director positions are available only with the Civic Leadership Institutes. The Site Directors salary starts at $3250 per three-week session, plus room and board.

Academic Dean
The Academic Dean is a member of the site administrative team, and assumes primary responsibility for supervising the academic staff and coordinating the academic program. Academic Deans support and guide instructional staff with a variety of educational backgrounds and teaching skills. Through classroom observations and conferences with staff, Academic Deans provide feedback and mentoring on teaching strategies and classroom management. Academic Deans also address student performance issues and oversee the editing of student evaluations. In addition, they furnish logistical support for field experiences, speakers, class projects, and other academic activities. Academic Deans should have extensive experience teaching high achieving students in junior high or high school settings, as well as a strong background in service-learning and/or experiential education. Academic Deans should also have administrative and supervisory experience, and strong communication, organizational, and computer skills. Academic Dean positions are available only with the Civic Leadership Institutes. The Academic Dean salary starts at $2600 per three-week session, plus room and board.

Residential Dean
The Residential Dean is a member of the site administrative team, and assumes primary responsibility for supervising the residential staff and coordinating the residential program. Residential Deans guide a team of RAs to coordinate daily campus life and recreational activities, and ensure that the residential community is safe, engaging, and complementary to the academic mission of the program. Residential Deans also address student medical, social, emotional, and disciplinary issues, and furnish logistical support for residential activities. Finally, Residential Deans work closely with academic staff to help coordinate the residential with the academic aspects of the program. Residential Deans should have extensive experience working in residential life or camp programming, as well as a background in teaching, counseling, or graduate training in a relevant discipline. Residential Deans should also have administrative and supervisory experience, and strong communication, organizational, and computer skills. Residential Dean positions are available only with the Civic Leadership Institutes. The Residential Dean salary starts at $2600 per three-week session, plus room and board.

Office Manager
The Office Manager is a member of the site administrative team, and assumes primary responsibility for managing the day-to-day operation of the site’s main office. Office Managers are the first point of contact for the site’s “customers”, including staff, students, parents, and the host institution. Additionally, Office Managers are the central figures in providing the friendly, organized, and professional office environment that is necessary for everyone else to do their jobs successfully. Office Managers should have a demonstrated ability to work in a fast-paced office environment, provide outstanding customer service, maintain organizational systems, and manage details of multiple projects. Office Managers should also have strong communication and interpersonal skills, supervisory experience, and strong computer skills, including proficiency with Mac and Windows systems and advanced knowledge of MS Word, Excel, and other programs. Familiarity with Quicken and Filemaker is recommended. Office Manager positions are available only with the Civic Leadership Institutes. The Office Manager salary starts at $2000 per three-week session, plus room and board.

Program Assistant
Program Assistants are part of the site administrative team, and work behind the scenes to help ensure the smooth operation of the program. Program Assistant responsibilities include staffing the site office, fulfilling copy and supply requests and providing other clerical assistance, administering student medications, and taking students to the health center if needed. Program Assistants also assist with the residential program by helping to supervise students in the dorm, on field experiences, and on residential activities. Program Assistants may also play a role in planning and conducting recreational activities for students, and must be prepared to assume the duties of a Resident Assistant at any time. Most Program Assistants are undergraduates, graduate students, or recent college graduates with a desire to gain experience with service-learning program administration and/or work with young people. Program Assistants should have experience working in an office environment, and strong organizational, interpersonal, and computer skills. Program Assistants should also have experience supervising young people, and must be mature, responsible, and flexible. At some sites Program Assistants must be at least 21 years of age with a valid drivers license, for insurance purposes. Program Assistant positions are available only with the Civic Leadership Institutes. Program Assistants earn $1000-$1200 per three-week session, plus room and board.

ALL ADMINISTRATIVE POSITIONS

Training & Compensation
Administrative staff arrive on-site one week before program start dates and participate in on-site training prior to student arrival. Administrative staff may be asked to attend an additional orientation session the first weekend in June.

In addition to the stipends listed above, all administrative staff receive room and board throughout the program. Administrative staff are responsible for their own travel to and from program sites.

Commitment & Expectations
CEP’s summer programs are quite intense, and all staff positions require a significant commitment. Once hired, staff are expected to spend sufficient time prior to the summer reviewing staff handbooks, program, and curriculum materials, and preparing lesson plans and activities. Administrative staff arrive on site one week before program start dates and participate in on-site training prior to student arrival. Once the sessions begin, our programs move at a fairly strenuous pace, and can be quite consuming for students and staff alike. Because administrative staff live on site, many positions have 24-hour responsibilities. Following each program, staff may have additional responsibilities for student and staff evaluation, follow up, and documentation.

In order to be successful, all staff should be committed to the goals of the program, attuned to the academic, social, and emotional needs of gifted learners, and understanding of the particular challenges of working with students in an intense environment. Summer staff should possess passion, energy, creativity, organizational skills, flexibility, teamwork, and the ability to troubleshoot, problem solve, and manage stress. Our most successful staff members not only appreciate the intensity of this kind of immersive experience, but also thrive within the community it creates.

Northwestern University does not discriminate against any individual or permit discrimination by any member of its community against any individual on the basis of race, color, religion, national origin, sex, sexual orientation, parental status, marital status, age, disability, citizenship, or veteran status in matters of admissions, employment, housing, or services, or in the educational programs or activities it operates.

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